Job Description

Overview The Grants and Administrative Manager is responsible for overseeing grant-related activities and administrative functions to support organizational efficiency. This role includes managing grant proposals, maintaining administrative systems, and ensuring compliance with funding requirements. The individual serves as a key liaison between internal departments and external stakeholders to facilitate organizational operations and fundraising efforts. Responsibilities

1. Prepares and coordinates grant proposals for government agencies, private foundations, and corporate funders.
2. Tracks all gifts and grants by source and purpose, providing necessary reports.
3. Develops and maintains resource database files for key funding prospects.
4. Ensures compliance with grant requirements, including tracking expenditures and reporting outcomes.
5. Manages administrative systems and resources to support fundraising and development initiatives.
6. Establishes and monitors departmental budgets related to grants and administrative functions.
7. Develops policies and procedures to streamline administrative processes.
8. Coordinates board meetings, prepares agendas, and maintains meeting records.
9. Assists in planning and coordinating community events and fundraising activities.
10. Supports the preparation of annual reports, newsletters, and fundraising materials.
11. Represents the organization in meetings and events as requested by the CEO.
12. Researches potential grant opportunities and aligns funding strategies with organizational priorities.
13. Builds and maintains relationships with funders, ensuring effective communication and compliance.
14. Works with finance teams to oversee grant-related financial tracking, budgeting, and expenditure monitoring.
15. Evaluates grant-funded programs to assess effectiveness and adherence to funding requirements.
16. Trains and assists staff in understanding grant guide
17. Performs other administrative duties as assigned.

Qualifications Required:

1. Bachelor's degree in business administration, nonprofit management, or a related field.
2. Experience in grant writing, fundraising, or administrative management.
3. Strong organizational and project management skills.
4. Excellent written and verbal communication abilities.
5. Proficiency in Microsoft Office Suite and database management.

Preferred:

1. Bachelor's degree in business administration, nonprofit management, or a related field.
2. Certified Grant Writer (CGW) or Grant Professional Certified (GPC).
3. Certified Fund Raising Executive (CFRE) or equivalent credential.
4. Certified Fund Raising Executive (CFRE) or equivalent credential.
5. Experience working in nonprofit organizations or fundraising environments.
6. Ability to coordinate with diverse stakeholders, including community leaders and funders.
7. Knowledge of financial management related to grants, including budgeting and compliance monitoring.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device
• The employee frequently is required to sit and reach, and must be able to move around the work environment.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• The noise level in the work environment is usually moderate

Benefits Competitive compensation Comprehensive health benefits - Medical, Dental, Vision for full-time employees - 60% YMCA covered medical benefits for full-time employees and their families Retirement benefits - 10% employer contribution after completion of eligibility requirements Employee Assistance Program for all employees that is available to help employees overcome emotional, family, or other personal problems; offers guidance on financial and legal issues; improves health and wellness, and much more. CPR/First Aid Certification provided by YMCA Use of YMCA of Superior California Fitness facilities, camps, and rental facilities Paid time off benefits for part-time and full-time employees upon completion of eligibility requirements Training and staff development for all employees Posted Salary Range USD $70,000.00 - USD $80,000.00 /Yr. YMCA of Superior California

Job Tags

Full time, Part time,

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